Project Management Skills

8 Essential Project Management Skills – Every Project Manager Needs

Organizations appoint their technical experts as project managers. The ability that made them stars in their technical fields are believed to translate into project management skills. This is not true always.  Project managers must have different skills. They might have technical skills, but specialized technical knowledge is not necessary to become a good project manager.

Your project team must incorporate a few technical specialists, and these are the people whom the project manager must contact for technical specifics. Applying project management skills, together with interpersonal skills, good comprehension of strategic and business management abilities build their careers as aspiring project managers.

Project Managers can be considered as small business owners. They will have to know somewhat about each part of the management. Having knowledge of strategic planning, supervision, and personnel administration make their professional life easier.

If you have experience in the application areas where you work, you go on to project management. It is good to contact experts with more application knowledge. Project managers aren’t the only artists on a project. They aren’t expected to know everything. However, you should have in-depth project management skills, sufficient technical knowledge, and sufficient experience to manage the size, complexity, and risks of the project.

You will also assist in the socialization and acceptance of project management concepts, and promote the effectiveness and usefulness of PMO. The PMBOK® manual describes the skills required by project managers as a PMI® Talent Triangle, which includes technical project leadership skills, project management skills, and strategic and business management skills.

8 Essential Project Management Skills

1. Technical Project Management Skills

Technical abilities, as it relates to technical qualification for doing the position.  This incorporates skills like implementing project management knowledge, specifying the crucial success factors, creating a project schedule, and also understanding when you need to request assistance. 

As I mentioned earlier, the manager is not predicted to function as a technical expert. But he must have adequate subject matter specialists on the project group to deal with technical issues. The project manager is concerned about utilizing the techniques for planning suitably, and managing the program, resources, and hazards. 

2. Business Management and Strategic Skills

Project managers should be in a position to spell out the company needs of their project and how they helps to achieve the organization’s goals, including strategy, market conditions and competitive advantage. This also suggests that the project manager needs to have a simple understanding of how the aims of the project relate to other company functions like finance, marketing, customer service, and operations.

With the understanding of the company business strategy, the project manager can identify what areas of the project may have to be closely monitored and what deliverables have greater priority.

Business skills also involve knowing the risks and problems involved with achieving the results, the financial impacts, and how to improve the business value. The project manager must have is know the politics of the business and, understanding who has the capability, responsibility, and authority to make things happen for your project. 

3. Communication Skills

Among the most significant characteristics of a Project Manager is excellent communication ability. The success of the project may depend on the communication skills of the project manager. Different kinds of communication will exist throughout the project.

Project records, meeting updates, and status reports are examples of project communication methods. It is the project managers’ responsibility to make a complete, clear, and explicit information flow. This may help to pass the message without any trouble. When the information received, it’s the receivers’ responsibility to read and understand the information.

4. Organizational and Planning Skills

Organizational and Planning skills are closely connected and possibly the most important skills, after communicating skill. Project Managers require organization skills in many events.

As a project manager, you have to track and manage project documentation, memos, project reports, staff documents, vendor quotes, cash flow, and contracts. You will also need to organize meetings, set up teams, manage, and organize media-release schedules. It may depend on your project.

Both time management skills and organizational skills have a very close relationship. It is hard to stay organized without handling your time properly. If you are poor in time management, you can have a time management course.

They have good strategies that will assist you with problems and interruptions and manage your own time. Planning skills go together with organizational abilities.  Combining both of these with communication skills is a guarantee of your success in the project management area.

5. Conflict Management Skills

Each project has certain problems as well as in everyday life. Conflict management is about solving problems. Solving problems have two steps.

You must first identify the problem by separating the causes and symptoms.

Often when identifying problems, just describe the symptoms rather than getting to the root of the problem. To avoid this, ask yourself the following question:

  • Is it a technical problem or other problem?
  • Are there any interpersonal problems?
  • What are the possible effects?

These questions will help you to identify the causes. Once you have identified the problem, can take a few decisions. It takes time to investigate the situation that caused it and available alternatives.

Based on the analysis result, the project manager can implement procedures to solve the problems

Timely decisions solve most of the problems. Quick decisions and implementing it as soon as possible is important in conflict management.

6. Negotiation and Influencing Skills

Effective problem solving requires negotiation and influencing skills. We have negotiation skills in day-today activities. Negotiations work with others to reach an agreement. Project negotiation is needed in every area of ​​the project. Scoping, budgeting, contracts, and resource allocation are examples of that.

The project manager has to negotiate with group members, and this can happen many times during the project. Influencing is compelling that the other party in which swordfish is a better option compared to grilled chicken, even though fried chicken is exactly what they desire. Influencing necessitates comprehension of the informal and formal structure of all the organizations involved with the project.

7. Leadership Skills

Leaders and Managers aren’t similar. Leaders direct and guide the staff from accomplishing the project’s goals.  Managers focus on outcomes and are worried about getting the task done. 

Managers have to work as a leader while working in projects. Knowing when to change from management to leadership and back is essential skill in handling projects. 

8. Team-Building and Motivating Skills

Project supervisors will rely heavily on team-building and inspirational skills. People from different parts of the organization are included in teams. The project manager will help the members work through the many phases of team development. Motivating the staff, when undergoing several problems along the way, is another significant role the manager fulfills throughout the project. 

There are some interesting things under this team-building role. Most times managers are liable for motivating staff that is not their direct reports. I recommended the project managers to participate in his team member performance reviews.

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